A calendar per item
Booked, out, overdue and in for service, on one timeline — so a promise made on the phone is a promise you can keep.
TEMPLATES / EQUIPMENT & VEHICLE RENTAL
Availability, contracts & deposits
What is out, what is back, what is booked next week, and whose deposit you are still holding.
Stop double-booking kit and stop losing deposits in a drawer.
5–10 days
To a system your team is using
Your language
And your country's rules and currency
From €29
Per month, everything included
01 What you get
Condition recorded both ways
Photographed out and photographed back, with the fuel and the hours. Damage arguments end at the photograph.
Overdue is a screen, not a surprise
What should have come back and has not, with the hirer's phone number and the charges accruing.
Deposits taken and returned
Held, deducted from, refunded — with the reason. The money you are looking after is never a mystery.
02 Who it is for
Built for equipment & vehicle rental
Tool hire, plant hire, van and car rental, and event equipment businesses running a countable fleet.
AND THEN YOU CHANGE IT
No two businesses in the same trade work identically, so the template is a starting point rather than a finished product. You describe how yours differs — the extra field, the different rule, the report someone asks for every month — and it is adapted. That keeps happening for as long as you use it.
03 Other starting points
Builders & trades
Quotes & jobs
Turn a site visit into a priced quote before you leave, then track which quotes turned into paid work.
The resultSend the quote the same day instead of a week later.
Car service & garages
Job cards & vehicle history
What each car came in for, what was actually done, and what it needed last time — by registration plate.
The resultQuote accurately, work from a record, and bring cars back for what you deferred.
Cleaning companies
Rotas & site checklists
Who is at which site today, whether they arrived, and what the contract says has to be done there.
The resultKnow a site was missed before the client rings to tell you.
Close, but not quite your business? That is normal — the templates are a head start, not a catalogue. Tell us what you do →